Registrator office

Functions of the Database (Back Office) Department

In the area of statistical data management:

• compiling and analyzing various statistical data on students, resources, contracts, classes, and student academic performance;
• compiling and analyzing statistical data on students who are retained in the same year, expelled from the student body, or taking academic leave;
• compiling and analyzing statistical data on students recommended for transfer and reinstatement of studies;
• preparing statistical data on the activities of the higher education institution for submission in accordance with assignments and requests;
• maintaining the report forms submitted by higher education institutions to the Statistics Agency;
• forming a general database of graduates;
• obtaining, compiling, and analyzing data from monitoring conducted on graduate employment and job placement;
• analyzing the accuracy of statistical data entered into the "HEMIS" information system.

In the area of coordinating the educational process:

• forming academic groups;
• organizing re-study for students (creating subject groups, class schedules, and assessment schedules, and reviewing applications);
• assigning students to the relevant subjects;
• entering students into the system and assigning them to the relevant groups;
• assigning the relevant groups to a Tutor;
• assigning the subjects in the curriculum to semesters;
• registering admitted students in the electronic system and assigning them to subjects;
• coordinating and formalizing student movement (expulsion from the student body, retention in the same year, transfer of studies, academic leave and return from it, reinstatement of studies);
• promoting students from one year to the next;
• compiling and analyzing student academic performance indicators;
• forming and updating student databases;
• formalizing, in the prescribed manner, the records of students who have completed their studies;
• monitoring student attendance through the "HEMIS" system, obtaining the daily attendance report, and monitoring attendance by subject;
• forming class schedules as well as continuous, midterm, and final assessment schedules in the "HEMIS" information system.

In the area of student records management and storage:

• collecting the documents of students who have completed their studies at the higher education institution, binding them into a consolidated file, registering them, and storing them until they are transferred to the archive;
• placing extracts from the orders concerning students who changed their surname, took academic leave, changed their field of study or faculty, were retained in the same year, or were expelled from the student body into the student database;
• delivering all the necessary documents to students who were removed from the student body due to the transfer of their studies to another higher education institution;
• providing strictly accountable document forms (diplomas, diploma supplements, academic certificates, etc.);
• organizing the receipt, storage, and issuance of strictly accountable blanks (diploma blanks, academic certificates, diploma supplements, etc.);
• identifying students with academic debts;
• on an ongoing basis, conducting correspondence with organizations and institutions through the platforms https://OTT.mehnat.uz and http://d-arxiv.edu.uz in order to confirm the authenticity of diplomas issued to graduates, and responding to requests for the issuance of duplicates in place of lost diplomas and supplements.

Functions of the Service Department (Front Office)

Student Service Sector

• providing information about class schedules;

• assisting students in submitting applications for course retakes;

• informing students about current, midterm, and final assessments;

• preparing call letters for part-time and distance learning students;

• issuing academic transcripts and certificates;

• providing examination lists;

• assisting with applications for transfer and reinstatement;

• assisting in submitting online applications for second higher education;

• assisting in submitting online applications for master's (clinical residency) programs;

• issuing student ID cards and residence certificates;

• providing information about students' GPA;

• restoring passwords in the HEMIS information system;

• assisting students with medical insurance;

• providing consultation on admission and transfer issues;

• providing information about university services and resources;

• preparing documents for temporary registration in student dormitories.